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Writing shorter sentences — or, at least editing your longer ones — is a great trick for making your writing more accessible to readers…
I’m editing my next book now and it’s probably going to take me at least another couple of months to wrangle this many-headed hydra. Among other tasks, I’ve changed the title. Formerly, Your Crappy First Draft, the book now has a new working name. (Sorry, I need to keep it a secret until closer to release day but I promise I’ll tell you first.)
In addition to playing with titles, I’ve also focused on cutting out unnecessary words and trimming my sentence length. And when you’re editing your own work, you should do this, too. I teach writers how to make sentences shorter in workshops I lead, and I’m often surprised by the hard time many people have implementing this advice. Why is it so tough?
Many writers don’t understand the value of short sentences. In fact, I always have clients who say things like, “Dostoyevsky [or any other famous author] wrote long sentences and everyone praised him for it. Why can’t I?”
Well, you can, but are you convinced you can write as well as Dostoyevsky? And even if you can, are you aware that even as general literacy has increased, our ability to read and understand long sentences has decreased over the last four centuries? I posted several years ago about this decline but here’s a summary of how preferred sentence length has evolved over time….
- Pre-Elizabethan times: 50 words
- Elizabethan times: 45 words
- Victorian times: 29 words
- Early 20thcentury: 23 words
- Today: 14 to 18 words
For this reason, you don’t want your sentences to be like the girl in the photo above — desperate to grow taller/longer.
That said, not EVERY long sentence needs to be short. The best writing always shows a variety of sentence lengths, ranging from as many as 60 words to as few as one. You simply should attend to the average. And there’s no need for you to calculate this yourself. Use one of the many no-charge online tools. I like Count Wordsworth. (Words per sentence is the second measure on the chart.)
If your average is more than 20, here’s how to make those sentences shorter:
Split super-long sentences in two
Here is an example, as easy as simply adding an extra period in the middle:
- The government can now better understand the potential location and impact of where the biggest earthquakes will occur within a 1.5 million square kilometre area and is using the information to assess and prioritize seismic upgrades at its facilities. (39 words)
- The government can now better understand the potential location and impact of where the biggest earthquakes will occur within a 1.5 million square kilometre area. [25 words] It is using the information to assess and prioritize seismic upgrades at its facilities. [14 words]
Cut redundant words
We’re often inefficient with our language, using more words than necessary. Consider the following phrases:
- “Circle around” can become “circle”
- “Write down” can become “write”
- “Added bonus” is simply a “bonus”
- “Get to the point as quickly as possible” is really “get to the point”
- “Close proximity” is “close”
- “During the course of” is “during”
Adverbs clutter up your copy. You can usually live without them. Here are some examples
- “That’s usually a good thing to do.”
- “That’s fairly good coffee.”
- “I totally”
- “Actually, I disagree.”
Just delete all those italicized words and your sentences will be shorter.
Use the active voice
We sometimes fall into the passive voice, where the “actor” of the sentence (the person performing the verb) is hidden. Here is a famous example:
- Mistakes were made.
Who made those mistakes? We don’t know! Thus, the sentence is passive. The only good thing about this example is that it’s short! Typically, however, passive voice makes sentences longer, usually including a clause with the word “by.” For example,
- The dog bit the man [active]
- The man was bitten by the dog. [passive]
If you make the habit of preferring active voice, you’ll usually have shorter sentences. And, by the way, it’s sometimes challenging to identify passive voice so I usually like to let software do the work for me. The Hemingway App does a good job of this (at no charge), highlighting the passive in bright green.
Avoid words ending in –tion
What do the words “creation,” “rumination,” “abbreviation” and “collaboration” have in common, besides ending in –tion? They all started their lives as perfectly good verbs:
But when you turn them into nouns you need to add a new verb to the sentence to make it work. Usually, this verb is a boring one like “to be” or “to do” or “to make.” Instead of adding these unnecessary words, try to return to the original verb. Here’s an example:
- He wrote on architecture in collaboration with John Betjeman.
- He collaborated with John Betjeman, writing about architecture.
I like to use my search key (Command + F on a Mac) to look for words ending in –tion. Whenever I find one, I work to see if I can replace it.
Strive to add a few super-short sentences
If you ever want to drive down an average, add some items that are dramatically shorter, less expensive or less significant. In the case of writing, you need some one- to five-word sentences. How do you do that?
I just did!
“How do you do that?” is a five-word sentence. And, “I just did” is a three-word one. Here are some other super-short sentences you can consider:
- Why not?
- What’s going on?
- What happened?
Always try to work some of these super-short sentences in to your writing and you will see your average tumble to more reasonable levels.
My video podcast last week aimed to help people who are trying to improve their written fluency in a second language. See it here and consider subscribing to my YouTube channel. If you have a question about writing you’d like me to address, be sure to send it to me by email, Twitter or Skype and I’ll try to answer it in the podcast.
Do you work to shorten your sentences? Why or why not? We can all learn from each other so, please, share your thoughts with my readers and me in the “comments” section below. Anyone who comments on today’s post (or any others) by Feb. 28/18, will be put in a draw for a copy of The $100 Startup by Chris Guillebeau. Please, scroll down to the comments, directly underneath the “related posts” links, below. Note that you don’t have to join the commenting software to post. See here to learn how to post as a guest.